Submitted by Jessica R. Bolduc, Director of Special Education
The Massachusetts Student Record Regulations authorize public school districts to destroy student records within seven (7) years of a student’s graduation, transfer or withdrawal from the school district. In addition, building principals are authorized to periodically review student records and to destroy misleading, outdated, or irrelevant information contained within a student’s temporary record (603 CMR 23.06).
In accordance with applicable state and federal regulations, the Ware Public Schools do hereby notify you of the intent to destroy student records relating to your child/you within sixty (60) to (90) days of the date of this notice. The records to be destroyed include, but are not limited to, documentation contained within your child’s/your temporary student record. A copy of your child’s/your student transcript will, however, be maintained by the District for at least sixty (60) years following your child’s/your graduation, transfer, or withdrawal from the District.
Massachusetts regulations require that the District provide you with prior written notice of its intent to destroy temporary student records and that you be given an opportunity to obtain copies of all records to be destroyed. If you would like to be provided with copies of the records to be destroyed, please contact Jessica Bolduc at the Office of Special Education at 413-967-4271, or the principal of your child’s school, within the next thirty (30) days.
Records of students who graduated, withdrew or transferred from Ware Public Schools prior to July1, 2009 will be destroyed beginning December 13, 2016.
For additional information regarding your child’s/your rights in regard to student records, you may contact:
Department of Elementary and Secondary Education
75 Pleasant St.
Malden, MA 02050
The Family Police Compliance Office
U.S. Department of Education
400 Maryland Ave., S.W.
Washington, DC 20202-5920